VIV ASIA 2023 is now scheduled in its usual month of March. 
The content on this page will be updated 4 months before the show.

Exhibitor Service Portal


The Exhibitor Service Portal for VIV Asia will be available from June 2021.

This portal will serve as the new exhibitor manual. Via the Service Portal you will get access to the:

– Webshop, which enables you to make extra orders such as furniture, audio & visual equipment, electricity etc.
– Online catalogue system, a free tool to get more exposure towards potential visitors.
– Marketing dashboard, to make use of our invitation system for your customers, download your unique registration link and receive in one overview who has registered using your unique link.

Within the portal you can add and authorize your colleagues and/or stand contractor. This will help to divide the correct responsibilities for the show preparations in your company.

If you have any questions regarding the access of your account, please contact Customer Service at +31 30 2952999 or via email service@jaarbeurs.nl

Stand Construction

In order to get your stand approved, VIV assembled the Stand construction regulations. You may share this document with your stand builder to avoid design mistakes.

Please send your drawings to viv.nccimage@gmail.com before December 1, 2021.

VIV has created a list with Recommended stand builders. Despite these recommendations you are always free to work with other stand builders.

Construction & Dismantling hours

Move in/ construction:
January 08  10:00-22:00 hrs
January 09  08:00-22:00 hrs
January 10  08:00-22:00 hrs
January 11  08:00-22:00 hrs

Move out/dismantling:
January 14  18:00-24:00 hrs
January 1
5  l 08:00-24:00 hrs

Furnishing day for exhibitors with a VIV stand construction package
January 11 10:00-22:00 hrs

Exhibitor and construction badges

From June onwards personalized exhibitor badges can be ordered through the Exhibitor Service Portal.
The badges can be collected onsite at the exhibitor registration desk.

Construction and dismantling badges can be collected at the Service Counter.

Freight Forwarding

VIV recommends freight forwarders that have a proven track record:

International Freight Forwarders:

GKL Showfreight B.V. – The Netherlands
Contact: Mr. Ger Kluter
Tel.: +31 (0)651190741
E-mail: ger.kluter@gklshowfreight.com

Shipping instructions >
Combined invoice & packing list > 
Shipping label > 
Shipping pre-advice order confirmation form >

International and Onsite Freight Forwarders:

Schenker Logistics Nederland B.V.
Contact: Mr. Sander van Bohemen & Mr. Ozkan Aksoy
Tel.: +31 6 53678698 & +31 6 25085589
E-mail: viv.asia@dbschenker.com

Onsite Freight Forwarders:

APT Show freight (THAILAND) Limited
Contact: Hasnai Kongkaew
Tel.: (66) (2) 285 3060 (auto)
E-mail: hasnai@aptshowfreight.com

Sun Expo Services Co., Ltd.
Contact: Ning Siripaibool
Tel.: +66 81 584 1556
E-mail: ning@sunexpothai.com

VNU Exhibitions Europe/VIV does not receive commission nor any other kind of financial kickback for the services you book with our partners. We are not in favour of such actions and support our exhibitors’ quest in obtaining a fair price.

Travel & Stay

For hotel information please go to this page.

Marketing & Promotion

The content in this section will be updated in a few months.

Time to actively promote your participation at VIV Asia! Make sure your clients and potential clients know that you will be part of VIV Asia 2019 and available for business meetings at your booth.

Find your free and ready-to-use promotion tools available below and in the service portal.

Campaign overview

Check the organizer’ actions, timeline, our common goals, and join the campaigns during the 3 months preceding the show. Your active promotion is essential to make sure your booth attracts the deserved amount of traffic and that your clients will get your company’s invitation to visit. Ready? Let’s go! 

Download the campaign overview >>

Free Promotion Kit: tell the world you’ll be at VIV Asia!

It takes very little efforts to make your participation at VIV Asia 2019 resonate all around Asia and beyond. We prepared a kit for you to download and use on your channels (website, email signature, social media, and other online and printed media that you might use in your marketing mix). You can choose between different formats, languages (Thai and Chinese kit to be available soon), and sizes what artworks suit best your strategy and your channels.

The promotion kit provides you with READY-TO-USE:

  1. Online banners, static and dynamic, customizable or simply showing the “VISIT AT THE BOOTH” call to action. Place them on your digital media and link them all to your Unique registration link. This will enable you to size the results of your online campaigns and generate leads before and after the show!
  2. Logos of VIV Asia and VIV.
  3. An editable “tag” to customize and place on your advertising pages booked in January, February or March magazine issues, as well as the VIV Asia advertising pages to use on your own publications.

Download the Promotion kit in ENGLISH  >>
Download the Promotion kit in THAI  >>
Download the Promotion kit in CHINESE  >>

Maximize your exposure at VIV Asia 2019

Learn more about the customized marketing opportunities available for you at VIV Asia 2019! Maximize your visibility with onsite promotion, the show guide, VR Theatre, VIV Square and more.. Read all about it in the CMO brochure.

Download the CMO brochure >>

WARNING: Be aware of scam invoices

A number of exhibitors have reported receiving an invoice to claim money on behalf of VNU Exhibitions/VIV. The invoices use the same lay-out and they are send on behalf of the VIV team. Always contact us if you have any doubt about the invoice your received.

Never pay to a bank account that does not match the below details:

Company name: VNU Exhibitions Europe
Address: Jaarbeursplein
3521 AL Utrecht
P.O. Box: 8500
3503 RM Utrecht
Bank: ABN AMRO Bank
Address: Daalsesingel 51
3511 SW Utrecht
Accountnr: 512 2212 00
IBNA nr: NL80 ABNA 0512 2212 00
BTW nr: NL807501487.B01
Kamer van Koophandel: KvK 30149544

WARNING: Be aware of scam companies

Multiple exhibitors reported that they received emails from FairGuide, ExpoGuide and many other companies claiming that they officially work together with VIV. Via a PDF form they ask for your companies information to include in their online exhibitor list or they mention that they are an official appointed contractor.

Please be aware that these are scam companies and that VIV is not associated with any of them.

The recommended partners by VIV are all listed on this webpage and in the Service Portal.

We strongly advice you to always be carefull with working with partners outsides these lists.

You can always contact us  if you have any doubts.

For more information please also visit: https://www.ufi.org/industry-resources/warning-construct-data/